Managing users and access in PrjNx ensures that the right people have the right visibility—without creating confusion or security risks. As teams grow, centralized user management becomes critical for maintaining clarity and governance.
From a Project Manager’s perspective, user access should be intentional, minimal, and reviewed regularly.
What User & Access Management Covers
User and access management in PrjNx allows you to:
- View all users in the workspace
- Control who can access projects
- Assign or update roles
- Remove users who are no longer involved
This helps keep the workspace clean, secure, and easy to manage.
Adding Users to the Workspace
Users are typically added when:
- They are actively involved in project delivery
- Their role and responsibilities are clear
- They need access to tasks, discussions, or reports
Avoid adding users “just in case.” Access should reflect real participation.
PM Insight:
Every user added to the workspace increases communication and governance overhead.
Controlling Access to Projects
Not every user needs access to every project.
Best practices include:
- Granting access only to relevant projects
- Limiting visibility for sensitive initiatives
- Reviewing project access as scopes change
This keeps focus high and distractions low.
Updating or Removing User Access
As teams evolve:
- Roles may change
- Responsibilities may shift
- External collaborators may roll off
Regularly review users and:
- Update their roles if needed
- Remove access when involvement ends
This reduces clutter and improves security.
Reviewing Access Periodically
Recommended times to review access:
- At the end of major project phases
- During quarterly reviews
- After team or organizational changes
Periodic reviews help ensure access stays aligned with reality.
Common User Access Mistakes
- Granting broad access by default
- Forgetting to remove inactive users
- Mixing internal and external users without clarity
- Treating access control as a one-time task
PM Best Practices for User Management
- Add users with a clear purpose
- Keep access minimal but sufficient
- Review and clean up access regularly